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Memo - Vice Chancellor for Research Office, University of California, Berkeley - February 7, 2006
Date: 2/7/2006 Since December 1994, it has been University of California policy that all employees who receive any part of their salary through the University, or whose activities use any University resources or facilities, must submit all proposals and receive all awards for extramural support through the appropriate central office, i.e. Sponsored Project Office (SPO) or Industry Alliances Office (IAO). This requirement is necessary to insure that all extramurally funded projects are screened for their compliance with relevant University, state, and federal policies and guidelines, and to insure the appropriate exercise of UCB's fiscal responsibility for all extramural awards. The purpose of this memorandum is to update and replace the Cerny memorandum of January 3, 1995, implementing the December 15, 1994 UC policy on proposal submission and award acceptance. This policy can be viewed at http://www.spo.berkeley.edu/Policy/grantpolicy.html. Although this policy remains in effect, there have been an increasing number of cases where faculty have submitted proposals directly to funding sources rather than sending them through SPO or IAO. The authority to implement and carry out the proposal submission policy for the Berkeley campus has been delegated to me as the Vice Chancellor for Research. On behalf of the campus administration, I am writing to strongly reiterate that it is absolutely essential that all UCB faculty and staff comply with UC policy by submitting all grant or contract proposals for extramural funding and accepting all grant or contract awards through SPO or IAO. Effective immediately, the campus will refuse to accept any grant or contract for extramural funding that has not been appropriately submitted through SPO or IAO. If SPO or IAO receive an award document for a proposal not formally and appropriately submitted through SPO or IAO, the award will be declined. Exceptions may be made only in highly exceptional cases and must be approved in advance and in writing by the Chancellor. If you have any questions about this memorandum, please contact my office. Thank you, in advance, for protecting Berkeley's research enterprise by helping us make sure that UC, state, and federal requirements are fulfilled. Sincerely yours, Beth Burnside UCB source - February 7, 2006 memo January 3, 1995 DEANS, DIRECTORS, DEPARTMENT CHAIRS, ADMINISTRATIVE OFFICERS: SUBJECT: Policy on the Requirement to Submit Proposals and to Receive Awards for Grants and Contracts Through the University This memorandum transmits the new University of California Policy on the Requirement to Submit Proposals and to Receive Awards for Grants and Contracts through the University. This policy is effective immediately. This new policy states that all employees who receive any part of their salary through the University, or whose activities use any University resources or facilities, must submit their proposals for extramural support through the appropriate local contracts and grants office. Exceptions to this policy may be granted by the Chancellor in unusual circumstances on a case by case basis. If an exception to policy is made, the name of the University shall not be used by the external party under any circumstances. The authority to implement and carry out this policy for the Berkeley campus has been delegated to me, as the Vice Chancellor for Research. Implementation will begin immediately and will include all currently funded extramural awards, renewals and continuations of current awards, and all new proposals. All currently funded awards must be transferred to the campus if projects involve any effort, salary recovery, use of University resources or facilities, or name the Berkeley campus as the performance site. These transfers must be in process by February 15, 1995. Exceptions will be considered on a case by case basis; however, there will be no blanket exceptions for an organization or individual. Fellowships made directly to a student, post-doctoral fellow, or faculty member will not be affected by this policy. Any request for exception should be made in writing to the Vice Chancellor for Research, with a copy of the proposal attached. Requests must be reviewed and approved by the appropriate department chair or unit director. Justifications should include a detailed description of the activities to take place outside normal employment and a clear distinction of the difference between service to the University and service to be provided to the external party. If you have any questions about this new policy or how to request an exemption, please contact Joyce Freedman, Director of the Sponsored Projects Office, at 642-8110. Joseph Cerny, Vice Chancellor for Research Memo - Office of the President, University of California - December 15, 1994
University of California
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